What's the Difference between Announcements, Blogs,
Alternate Title: Battling Collaboration Memes
As mentioned previously,
we are trying out SharePoint where I work, and I'm finding it
interesting, maintaing 3+ blogs, including this one. Actually, the focus
of the internal stuff is quite different, as Dennis
McDonald and others have been noting. Lot's of details and stories to
write about, but one key learning we've captured recently ...
With the SharePoint toolset, we can set up Announcements, Blogs,
Discussion Forums (Fora?), and Wikis - sometimes all on the
same site! If you think a bit, there's can be very little difference
between the entries on each of these lists. So, why the apparent
repetition? What is the difference?
It depends on the type of collaboration you are trying
to initiate ...
- Use an Announcements to make a statement,
inform of an event, where you expect no comments or replies.
The flow of information is in one direction only - out from you to the
readers of the web page.
- Use a Blog to make an observation, deliver a
status update - capture a well-formed thought. One or two folks may
have question or want to add a follow up, but in general you expect
a few comments at most.
- Use a Discussion Forum when you are asking a
question, making a proposal, or establishing a new standard. Here, we expect
a lot of discourse with threaded conversations and branches and such.
- Use a Wiki when you are making a statement /
documenting a fact. You should expect refinements, additions,
and other edits - but not full-on discussions.
- In fact - if you find a section in your Wiki is getting a lot
of edits, questions, issues - try moving the topic to a Discussion
Forum until things get worked out ...